Almana Motors Company 

Doha, Qatar

Executive Secretary

 March 2011 – February 2016

 

• Responsible in answering phone calls, filing, sending facsimiles and other general office duties

• Distribute correspondence, memos, letters to the proper channels

• Receive, direct and relay telephone messages and fax messages

• Maintain the general filing system and file all correspondence

• Keeps a tab on the available stock of office supplies, stationery, office equipment and makes arrangement for placing a new order

• Assist in the compilation of the financial reports, budget, plans of the department

• Prepares reports as accurate, thorough, up-to-date, useable and prompt as possible

• Organized details of meetings, agendas, travel arrangements, & other itineraries of GM

 

 

Almana Trading Co. – Office of the Finance Director

Doha, Qatar

Executive Secretary

June 2010 – March 2011

 

• Handled confidential correspondences

• Organized details of meetings, agendas, travel arrangements, & other itineraries of the Finance Director

• Distribute correspondence, memos, letters to the proper channels

• Screened calls and took messages for other data entry

 

 

Almana Real Estate

Doha, Qatar

Executive Secretary

February 2007 – May 2010

 

• In charge of the update and dissemination of internal and external communication

• Handled confidential correspondence

• Screened calls and took messages for other data entry

• Manages the efficient running of all office related machines (e.g. fax machine, photocopying machine, etc.)

• Organized details of meetings, agendas, travel arrangements, & other itineraries of the GM

• Handled the inventory and requisitioning of supplies

• Collaborate with various levels of management to gather information pertaining to key issues.

• Provided clerical support in areas of file maintenance and preparation/processing of sensitive documentation.

 

 

Bancnet Inc.

Makati, Philippines

Administrative Assistant / Accounting Assistant

May 2005 – January 2007

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• Receives and authenticates invoices, statement of accounts, purchase orders, bills/receipts, check request forms or memorandum of payments to be made by various sources.

• Checks for completeness and accurateness of supporting documents and where applicable sees to it that documents have prior approval for check processing.

• Responsible for the proper releasing of checks to suppliers/creditors, etc. and safekeeping of unreleased checks.

• Acts as petty cash custodian for various out-of-pocket expenses and in charge of replenishment.

• Updates cash receipts and disbursements books, and all kinds of the subsidiary ledger as instructed by the Assistant Vice President.

• Prepares and releases in conformity with the company procedures, Statements of Accounts for the monthly transaction fee billing for ATM Switch, Bills Payment and billing for Financial Sanctions, Internet Subscription, Advances for Advertising and quarterly EDI billing.

• In charge of issuance of Official Receipts and makes sure that each receipt is recorded on the cash receipts book and collections are deposited to the bank intact on the next banking day.

• Assists the AVP in coordinating with the company’s health care provider for the administration of health care benefits of the company.

• Supervises and monitors activities of the motorized messenger to make sure deliveries are properly scheduled to maximize ti

 

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Assumption College

Makati, Philippines

 Secretary of the Associate Dean in School of Business

July 2003 – May 2005

 

• Provide administrative support to the Associate Dean and Professors in the Business Department  

• Responsible for the update and dissemination of internal and external communication

• Manages the efficient running of all office related machines (e.g. fax machine, photocopying machine, etc.)

• Route important documents to the different departments

• Receives students concerns and refers to the Professor/Chairperson/Associate Dean concerned

• Handled confidential correspondence

• Scheduled appointments of the Associate Dean and Professors for meetings and seminars

• Screened calls and took messages for other data entry

• Responsible for monitoring and ordering office supplies

 

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RP MANUEL CONSTRUCTION CORPORATION

Paranaque, Philippines

Executive Secretary

Jan 2002 – July 2003

 

• Assist to clients inquiries and comments

• Responsible in answering phone calls, filing, sending facsimiles and other general office duties

• Canvass and purchased materials

• Prepare the Monthly Billing Statement of the Company

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CHANNEL TECHNOLOGIES

Makati, Philippines         

Administrative Assistant

July 2001 – Jan 2002

 

• Prepare the Daily Time Record of the Employee

• Responsible in answering phone calls, filing, sending facsimiles and other general office duties

• Handle the Liquidation Expenses of the Warehouse

• Encode the serial number of the computer that will be delivered to different schools

 

 

EQUIPADE CORPORATION

Las Pinas, Philippines

Executive Secretary

Nov 1999 – Dec 2000

 

• Reports directly to the President

• Responsible in answering phone calls, filing, sending facsimiles and other general office duties

• Prepare the payroll of the employees

• Collect payments of the Clients